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Get Stuff Done with OmniFocus 3
Getting ready
Course goals, requirements, and philosophy (2:50)
Tweaking some OmniFocus settings (4:00)
Making OmniFocus an extension of your brain
First, add all of your tasks to the inbox (5:28)
Process your email with OmniFocus Mail Drop (4:38)
Capture tasks as they come to you with Quick Entry (5:06)
Use defer dates liberally (5:23)
Use due dates sparingly (4:39)
Interlude: OmniFocus support & keyboard shortcuts
Organizing your projects
What is a project? (4:23)
Creating your first projects (9:58)
Set your projects and folders up like this (19:49)
OmniFocus project and folder setup (PDF)
Task, task with subtasks, or project? (5:25)
Recap: What have we done so far?
Planning your days and weeks
Which tasks does it make sense to work on? (7:29)
What’s next?
Creating a tag to denote “what’s next” (4:29)
Planning your day and week with the Forecast perspective (11:11)
Calendar event or OmniFocus task? (4:03)
Using notifications to get tasks done on time (8:10)
Sorting through your tasks with tags, flags, and search
Keeping track of who you’re waiting for (8:18)
Marking tasks for working on “someday” (3:03)
Make meetings easier with people-based tags (5:06)
Why I recommend against tool-based tags (3:22)
Location-based reminders (part 1) (6:46)
Location-based reminders (part 2) (2:51)
Using tags to plan your projects thoroughly (8:17)
Flagging your most important tasks (5:33)
Quickly finding tasks & projects (3:02)
Reminder: do not over-tag!
Save time with templates and repeating tasks
Repeating tasks and projects (5:43)
Using project templates (4:16)
Weekly reviews: the key to staying on track
Why weekly reviews are crucial (1:06)
The nine steps to the weekly review (17:48)
Weekly review cheat sheet (PDF)
When to review (4:07)
Example use cases
Get back in control when you feel overwhelmed (3:54)
Process to-dos after a meeting (3:36)
Estimate how long a project will take (2:06)
When you think of a task while you're doing something else
Use OmniFocus to travel with less stress (8:22)
Tracking tasks you delegate (12:29)
Pro tips
Reducing your choice set (6:20)
Reference material and OmniFocus (5:58)
Goals and OmniFocus (5:45)
Habits and OmniFocus (6:39)
Wrapping up
Using OmniFocus widgets on iOS (6:12)
Thank you! (And what’s next) (1:59)
Course summary (PDF)
Before you go…
Why I recommend against tool-based tags
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